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Minutes of Friends of Branksome Heath Meeting held on Friday 6th March 2009
Present:
Karen Clark, Sue Gillingham, Andy Watson, Wendy Olive, Stuart Fox,
Kirsty Lewendon-Russell, Katie Bathie, Theresa Stanley, Anna Harris, Clair Duffin.
Apologies:
Tracey O'Connor
Theresa was elected vice-chair and chaired the meeting in Tracey's absence.
1. Minutes of the last meeting and matters arising
o Finances:
o Andy clarified details of the expenditure for the Christmas disco: the amount of £451.04 included other items, as well as those for the disco.
o Andy also confirmed that school badges are paid for out of the school budget.
o Andy gave details of items paid for over the last year:
£100 NCPTA
£30 Audit
£20 Gambling Act
£100 Christmas Tree Lights
£42 Temporary event notice
£145 Per booking of DJ for school disco
£217 Good attendance prize
£10 each Flowers
£1785 Word games
£160 Raffle, floats, prizes
£20 Weekly attendance draw
o Charitable status update:
o The minimum income amount is now £5,000 and not £1,000, so there is no immediate need to become a registered charity.
o Anna confirmed that she has created a logon for the NCPTA
website and for the Charity Commission website.
o Logo competition:
o Andy confirmed that Jack Gardiner had now received his
voucher.
o Notice board:
o Kirsty passed around some pictures of possible designs for a
notice board. She advised that the cost would be £300-£400.
o It was agreed to ask for a quote for a board, which opens from the back, as it will be situated against the fence.
*** Action: Kirsty to obtain formal quote for notice board ***
o Quiz night:
o Everyone agreed that this had been very successful and it was well attended.
o Some alcohol remained unsold. Some of this has been sold at cost to staff and some will be kept back and used at the Ladies Night in May.
o Charitable causes:
o Stuart explained the school's policy on charitable causes, which aims to promote local, national and world causes at regular intervals through the school year.
2. Adoption of model NCPTA constitution
o It was agreed not to proceed with this for now, as Tracey was not present and because the Friends' annual income is not over £5,000.
3. Staff/pupil wish list
o Stuart explained his plans for a fit trail in the grounds of the school and for a nature/ wildlife area. He asked the Friends for a donation towards the cost of these.
o Andy also gave details of the items staff had requested funds for.
o The following was agreed:
£1000 Dressing up clothes
£30 Football tactics board
£300 Video camera
£100 Chips
£300 Bird feeding station & binoculars
£150 Mediator reward
£400 School council
£400 Notice board
£2,500 Fit trail
4. Review of quiz night
o This had already been discussed earlier under 'Minutes of the last meeting'.
5. Parents' Evening
o There will be a joint Friends/ parent governors table at Parents' Evening.
o Wendy and Clair will do the Tuesday evening.
o Anna, Theresa and Katie will do the Wednesday evening.
o Andy will put together a powerpoint presentation about the Friends' fundraising.
o Tickets will be sold for the Beetle drive.
o There will also be Beetle sheets so that people can have a go.
*** Action: Anna to make trial Beetle sheets and tickets for Beetle drive ***
6. Beetle Drive - Wednesday 1st April
o The following was agreed:
o Clair will provide design for Beetle sheet and details of rules.
o The school will provide dice.
o The evening will consist of 12 games, with a break in the middle for drinks, snacks and raffle.
o People to arrive from 6 pm onwards, for a 6.30 pm start.
o The school will set up the tables in the hall.
o Refreshments will be: tea, coffee, squash, fizzy drinks, chocolate bars, savoury snacks and homemade cakes. An ingredients list will be needed for any homemade cakes.
o No more raffle prizes are needed.
o A winner's prize will be required.
*** Action: Clair to pass details of Beetle sheets and rules to Anna,
so that sheets can be made up. ***
*** Action: Anna to check donated vouchers
to see if any can be used as winner's prize ***
7. Disco
o Everyone agreed to increase the disco ticket price to £1.50. The disco is on Tuesday 31st March.
8. Ladies night
o Everyone agreed to discuss the details of this at the next meeting.
o It was also suggested that a dancing night could be held, as this had previously been very successful.
9. Any other business
o The abseil has been booked for 11th October and there will be a fee of £15 per person. Children aged 11 and over can take part, as well as adults.
o Everyone agreed to book the trampoline supplier again for the summer fair.
10. Next meeting date
o It was agreed that the next meeting date would be Friday 24th April
o A reminder will be sent out about the meeting at the beginning of that week, when the children return after the Easter holiday.
