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Minutes of Friends of Branksome Heath Meeting - Thursday 15th January 2009
Present:
Anna Harris, Karen Clark, Katie Bathie, Kirsty Lewendon-Russell,
Clair Duffin, Andy Watson, Wendy Olive, Tracey O'Connor.
2. Charitable status update
o Andy advised that because the Friends have an annual income of over £1,000, we should go ahead with applying for charitable status as soon as possible.
*** Action: Andy to pass details of applying for charitable status to Tracey ***
o Andy advised that our membership of the NCPTA renews in January. He suggested that the Friends adopt the NCPTA's model constitution. This will enable us to fast track out application for charitable status.
o Clair said that we could fill in the forms at the next meeting.
o Trustees will be needed - Clair and Karen put their names forward as two of the trustees.
o Andy advised that a logon needs to be created for the NCPTA website.
*** Action: Anna to create logon for NCPTA website ***
3. School website
o Andy advised that all dates and information about events and minutes of Friends' meetings were now on the school web site. He reminded everyone to be mindful of what information is put on the web site, as the Friends' email password had previously been published in error.
4. Logo competition
o 11 entries were received.
o Everyone agreed that the winner should be Jack Gardiner of 4TR. He will receive a £10 Argos voucher.
*** Action: Tracey to buy voucher ***
*** Action: Anna to scan logo for use on future letters, etc ***
5. Notice Board
o Anna advised that the cost of a ready-made board could be around £400.
o Kirsty advised that her husband might be able to make a board for the school.
*** Action: Kirsty to find out about having a notice board made ***
6. Quiz night - Friday 30th January
o The following was agreed:
o Wendy will talk to Sue G.
o Flyers should be handed out at the school gate in the mornings. Kirsty will do this.
o A letter should be sent home to parents to get more teams along and to ask for raffle prizes.
o Laminated posters advertising the quiz night should be attached to the fence at the front of the school.
o Posters for the beetle drive should be displayed at the quiz night.
*** Action: Anna to make flyers, letter home to parents about quiz and raffle, letters to local businesses for raffle prize donations and posters for
beetle drive ***
*** Action: Wendy to talk to Sue ***
7. Scrap Store
o Everyone agreed to have a scrap store.
o £5 per year to be put aside. This would be useful for events such as the Christmas Tree Dressing, when decorations could be made.
8. Dressing the Christmas Tree
o Everyone agreed that more could be made of the event next time.
o Tables and chairs could be provided.
o Decorations could be made.
o We should make sure that it does not clash with Sylvan's Christmas fair.
9. Sponsored abseil
o A sponsored abseil for parents, teachers and pupils aged over 11 years was proposed.
o To take place in October.
o Parents will be asked at the quiz if they are interested in taking part, so that a list can be drawn up.
o Brian Duffin is organising the abseil via 1st Parkstone Scouts. He has invited BHMS and Heatherlands First School to make up the numbers.
o Hamworthy Outdoor Education will run the event.
o It will cost £15 per person to participate. People can deduct this fee from the sponsorship money they collect.
10. Charitable Causes
o It was suggested that if the school gave less support to outside charities, then the Friends would have more success in its own fundraising for the school. Parents only have so much money to give to charitable causes.
o Wendy said that we could still consider giving money to children's and local charities.
o Tracey said that we could donate to charities outside the school, if we have a surplus of funds.
11. Next meeting date
o It was agreed that the next meeting date would be 5 March. (However, this is the same date as the Friends of Heatherlands next meeting, so it will need to be changed. )
o The meeting will be in the ICT Suite; children of any age welcome.
o A draft agenda was made for the next meeting
1. Charitable status (fill in form)
2. Staff wish list - what should the Friends' money be spent on?
3. Beetle drive - organising the event, shopping, printing. Volunteers will be needed to sell tickets at Parents' Evening.
4. Update on Notice Board from Kirsty.
5. Ladies night
6. Review disco prices
7. Any other business.
